Echoing is an advanced NetDocuments feature that can be used to improve performance and reliability of the system. When Echoing is enabled, documents that are downloaded to a client workstation as part of an edit, check out, or save local operation are cached on the workstation. This improves performance and provides redundancy.  If the document is accessed again from the same workstation and it has not been edited elsewhere, the echo copy will be used without doing another download from the server.  Echoing improves document availability, because the echo copy can be accessed even when NetDocuments is inaccessible due to an Internet failure.

Your Home Page indicates, at the bottom, whether Echoing is enabled or disabled on your computer. To enable or disable Echoing click the link at the bottom of the Home Page or follow these steps:

1. Click on My Account

2. Click on Echoing

3. Check or uncheck the box to Enable echoing on this workstation

4. Enter a path for the Echoing location

5. Enter the number of days to retain echoed documents

6. Choose OK

Note

A Cabinet Administrator can disable Echoing for the members of a Cabinet.  If you are a member of several Cabinets, it is possible to be part of one Cabinet that will not echo your documents and three that will.  Ask your Cabinet Administrator about your settings. 

When a document is saved in the Echo directory, a companion hidden file is also stored in the same directory.  Those hidden files are generally not used by the user, however, support personnel may need to access the files periodically.

If echoing is NOT enabled, the temporary copy of the document while you are editing it, is placed in the standard temp folder under document and settings/username.

Changes Made to Documents in the Echo Folder are Logged

When a user makes a change to a document in the Echo location, NetDocuments will log that change as an edit the next time that the Echo location is synchronized.   

Security Considerations

Echoing is Cabinet and computer-specific.  It is a NetDocuments setting that does NOT move with you.  In other words, if you have enabled Echoing on your PC and later work on a colleague's computer, where she has disabled Echoing, your documents will not be echoed.  For security purposes, you may want to leave echoing disabled on a computer shared by multiple users since all of the echoed documents may be accessible by others on that computer. 


Note to Repository Administrators:
You can configure Echoing across workstations on a LAN using Microsoft's Policy Editor. 


Note to Cabinet Administrators:
You can enable or disable Echoing capability for each Cabinet of which you are administrator.